четверг, 5 января 2017 г.

The basic rules of business correspondence


The modern form of business communication there was about a hundred and fifty years ago in England. It was from its origins etiquette rules when drafting business letters. Then, due to non-compliance with the rules of correspondence, some countries in the world community, even lose its credibility and prestige. Therefore clerks strictly examined all the innovations and regulations, so as not to make mistakes in the preparation of a business letter. Although today much easier to follow the rules of spelling and punctuation because of global computerization, sometimes you can make a text of the letter is simply unreadable and incomprehensible. Therefore, make communication as easy as possible, but do not cross the line of what is permitted.
If the presentation of all the necessary aspects of making an overly congested terms or simply sweeping the better to write another to clarify the letter. Arrange it in such a uniform structure for all:

Sender Name.
Date of writing.
Contact the recipient's data.
Introduction (here briefly tell us about the nature of your treatment, select the theme and purpose of the letter. Ideally, only three to five sentences).
The main part of which should be present all the aspects that you want to discuss.
Conclusion (use in this part of the formula of politeness, it is an expression of the relationship to the person).
Contact sender.
Other add-ons.

When writing a business letter it is best to use Microsoft Word text editor. Select the font Times New Roman, 12-14 size and 1-2 pt line spacing, page numbers should be indicated in the lower right corner. As world practice shows - it is the most optimal settings for text writing business letters. Remember when sending a printed copy of the paper to use proprietary or even logo - it's your business card. Treat her design very carefully, because in such a simple way you will emphasize your credentials and personality. In international correspondence be the best letter in English to be the most optimal for the entire world community. Be sure to follow the tone of the business, especially do not use the vernacular, because in some cases they may be regarded as hate speech. Depending on your level of familiarity with the addressee use to handle different formations of words that express your attitude to the recipient. For example, "Dear," "venerable" or even "Dear." As much as possible, separate business letter into semantic paragraphs, to make it as light as possible to understand. Use the rule: the first and last paragraph of no more than five lines, the rest - at least eight. Never in business correspondence:

do not cut the words that go together with the reference to the destination (for example, "the beginning of the company." instead of "head of the firm", "SW." instead of "dear");
not contact the business correspondence to the "you" is not just incorrect, and even vulgar;
do not use ambiguous phrases and inaccuracies, and avoid congestion "professionalism."
At the end of the prescribed destination thanks, at least for the fact that he read your "creativity". Upon receipt of the response according to business etiquette you should unsubscribe within ten days, if the letter is printed, if the e-mail - no more than 48 hours. So if you expect a response to their correspondence as often as possible, check the mail, so as not to overlook an answer.


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